ProgramsBMIS476 Integrated Project Management Capstone Course (Fall 2026)ProjectsEnhancing University of Montana's Policy Management Systems

Project Title: Enhancing University of Montana's Policy Management Systems

University of Montana

Details
Project Title Enhancing University of Montana's Policy Management Systems
Project Topics Legal, Regulatory, Compliance Operations Organizational Culture PR & Communications Product Design & Development Software Design & Development Training & Development
Skills & Expertise change management Communication Strategy Comparative Analysis Data Documentation Legal Compliance Understanding Microsoft Project Organizational Communication Policy Analysis Process Improvement Project Management Records Management Report writing stakeholder communication System Evaluation Workflow Design
Project Synopsis: Challenge/Opportunity
 
The University of Montana (UM) is a large, complex organization whose policies guide how the University operates, makes decisions, meets its compliance obligations, and communicates expectations to its campus community. This project offers students the opportunity to work directly on improving the systems and processes that support that work. 

University-wide policies are created, amended, reviewed, and sometimes rescinded through established processes outlined in the University Operating Policy and supported by the Office of Legal Counsel & Compliance. These processes affect virtually every part of the University—and getting them right is essential to effective governance, compliance, transparency, and institutional accountability. 

Why This Project Matters 

UM's current policy-management system may eventually be replaced. At the same time, the University's existing policy-review processes present opportunities for improvement, particularly in: 

  • Tracking when policies are due for review and ensuring reviews occur on schedule.
  • Communicating effectively with administrators responsible for University policies.
  • Creating consistent and efficient workflows for policy review and amendment.
  • Documenting reviews and maintaining appropriate records for institutional accountability.
  • Communicating policy changes clearly and effectively to the campus community and shared governance bodies.

Students working on this project will not simply be studying policy processes—they will be helping improve them. Their analysis and recommendations can directly inform and shape how UM manages, reviews, documents, and communicates University-wide policies in the future.
 
Project Synopsis: Activities/Actions Required
  1. Conduct a comprehensive evaluation of UM's current policy-management system.
  2. Identify and assess potential replacement systems for managing university policies.
  3. Analyze existing policy-review processes to identify areas for improvement.
  4. Develop workflows for initiating and completing policy reviews.
  5. Create reports and tracking tools for managing policy-review timelines.
  6. Develop communication templates for policy review and amendment updates.
  7. Establish procedures for documenting reviews and ensuring proper records retention.
  8. Design strategies for effective communication of policy changes to the campus community.
  9. Create FAQs and standardized notifications for substantive policy changes.
  10. Collaborate with the Office of Legal Counsel & Compliance to ensure alignment with UM's needs.
Project Synopsis: Expected Results
  • Comprehensive analysis of the current policy-management system.
  • Detailed recommendations for potential replacement systems.
  • Improved workflows and tracking tools for policy reviews.
  • Enhanced communication templates and procedures for policy updates.
  • Strengthened documentation and records retention processes.
  • Effective communication strategies for policy changes.
  • Development of FAQs and notifications for policy updates.
  • Practical experience in policy management and organizational communication.

Project Timeline

Touchpoints & Assignments Date Type

Project Teams Finalized

Sep 03 2026 Event

Learn More About CapSource Platform

 Sep 04 2026 Action Item

PLATFORM SUBSCRIPTION PAYMENT DUE!

 Sep 07 2026 Action Item

CapSource Intro Session

 Sep 08 2026 Event

Schedule Kickoff Meeting with Client

 Sep 10 2026 Event

Projects Assigned

 Sep 10 2026 Event

Submit Status Report #1

 Sep 15 2026 Action Item

Submit Signed NDA (if Required by Client)

 Sep 15 2026 Action Item

Project Kickoff Self Assessment

 Sep 15 2026 Evaluation

Submit Team Charter

 Sep 15 2026 Action Item

Submit Status Report #2

 Sep 29 2026 Action Item

Industry Mentor Temperature Check #1

 Sep 29 2026 Evaluation

Student Temperature Check #1

 Sep 29 2026 Evaluation

Submit Project Charter

 Sep 29 2026 Action Item

Submit Status Report #3

 Oct 13 2026 Action Item

Submit Data Collection Plan

 Oct 13 2026 Action Item

Student Temperature Check #2

 Oct 27 2026 Evaluation

Industry Mentor Temperature Check #2

 Oct 27 2026 Evaluation

Submit Status Report #4

 Oct 27 2026 Action Item

Submit System Requirements Documentation

 Oct 27 2026 Action Item

Schedule Your Final Presentations with Client

Nov 10 2026 Action Item

Submit Design Document

 Nov 10 2026 Action Item

Submit Status Report #5

 Nov 10 2026 Action Item

Industry Mentor Temperature Check #3

 Nov 10 2026 Evaluation

Student Temperature Check #3

 Nov 10 2026 Evaluation

Submit Status Report #6

 Nov 24 2026 Event

End of Project Self Reflection

 Dec 04 2026 Evaluation

Submit Link to Project Workbook

 Dec 04 2026 Action Item

Project Review! Please Provide Us With Your Feedback!

 Dec 04 2026 Evaluation

Share Your Experience!

 Dec 08 2026 Action Item

Program Managers

Name Organization
Clayton Looney University of Montana

Teams

Team Name  Project Name  Team Members 
No Teams Available